Ameresco and Ivalua: Cutting Supplier Onboarding from Weeks to Days

Ameresco UK was stuck in a « Word document” world, where onboarding a single supplier could take over a month. By partnering with Ivalua, they digitized their entire Compliance and Finance review process. The result? Urgent onboarding now takes less than 48 hours, providing the agility needed to lead the net-zero transformation.

Secteur:

Construction & Real Estate, Energy & Utilities

Siège social:

Framingham, Massachusetts

Site Web:

ameresco.com

À propos Ameresco

Ameresco, Inc. is a leading energy infrastructure solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to Net Zero in the global energy transition. Their comprehensive portfolio includes implementing smart energy efficiency solutions, upgrading aging infrastructure, and developing, constructing, and operating distributed energy resources.

Défis

Operational Blind Spots: High-risk, non-compliant, and underperforming suppliers were often not detected until they were already on-site.
Manual Onboarding Bottlenecks: Onboarding relied entirely on Word documents and manual H&S/Finance reviews, stretching the process out to 4–6 weeks.
Systemic Rigidity: Previous procurement tools were « black box » systems that offered no control or flexibility to the procurement team, forcing the business to adapt to the software rather than the other way around.

Avantages

Drastic Efficiency Gains: Transitioning to an online onboarding system reduced the process from weeks to just 24–48 hours for urgent requests.
Centralized Compliance: Seamless documentation submission allows internal Health & Safety and Finance teams to approve suppliers directly online, ensuring ISO 9001 standards are met.
Scalable Supplier Visibility: A « single view » of the supplier base now provides the agility to quickly find additional resources and expand rapidly as new renewable energy projects are won.

Solutions Selected

Risques et performance fournisseurs

Sourcing

Gestion des contrats

eProcurement

Intake Management

Gestion de facturation

Paiements

Analyse des dépenses

The old process was a Word document system… it could take anything up to four to six weeks [to onboarding a supplier]. By using Ivalua, we can now turn something around in 24 to 48 hours.